Hivergen DMS
Choose the module that best suits your business
Enables easy creation of a digital archive of documents that each company can adapt to its business mode.
Possibility of achieving a number of direct and indirect savings of money and time for searching documents.
Documents are located in one place that can be accessed from any location. The document is almost impossible to lose.
Creating digital archive folders, from accounts, contracts, images to requests and work orders, has never been easier.
If you are interested in getting to know the Hivergen DMS system, select the plan that suits you best. All presentations are free.
What is DMS?
The document management system can be called any system that controls certain processes on the documents in the minds of their organization. Thus, we can find DMS alone under different names and forms of performance:
The basic part of digital document management is the conversion of paper documents into files on your computer. Once on a computer, and then on a computer network, these documents are available without much effort per second. Thousands of organizations around the world use document management systems instead of paper archives. The reason for that change is simple:
Documents are scanned or downloaded by electronic documents (e documents). The system saves those files to disk or disk system, and then the user indexes the document. Indexing is a description of the document to terms that these documents will later be searchable. A search engine that is embedded in the system is used to access documents. Which documents can be read and which actions can be made over them depends on the rights that the user or group of users assigned to the administrator.
The complete DMS consists of the five most important elements:
Which operating systems are supported?
Server: Windows Server (2003, 2008)
Client: Windows XP, Windows Vista, Windows 7
Which databases are supported?
Microsoft SQL server full ili Express edition, Oracle
What is a document?
When we talk about a document in the context of an information system, we mean a file or array of logically related files that are stored under a common description under that expression. Depending on user needs, the descriptive descriptive fields can be arbitrarily defined in order to describe the document as precisely as possible and later find it easier to find.
Which document formats are used in the system?
Black and white documents are stored in TIF format and color documents in JPG (compression with loss) or PNG (no loss). If the system already has electronic documents, they remain in the same format.
The system can display almost all image formats and all others are opened with arbitrary external applications.
Where are the files stored?
The files accessed through the system are actually stored on the server, and in the database there are only metadata (ie the content of descriptive fields) that occupy very little space. Therefore, the base fills very slowly even with large amounts of documents.
How does full text search work?
Full text search refers to document search by content. As a result of the search, all documents that appear in the content of the file have the search word or phrase displayed. When a document opens, files that contain the word or phrase you want are highlighted in green. Search can also be used by logical operators AND, OR and NOT and quotes to find a specific expression.
Full text search searches all current versions of the document with the current version, so even if the search term is deleted from the document once, it will still appear in the search results, as all the document versions remain in the system.
Is there a web version?
Yes, the web version is used by the vast majority of users. The Windows version is only needed for administration, all other users can only use the web version if they so wish. The advantage of such a mode is multiple: